Affiliate Meetings


Events planned independently of ASHI are categorized as affiliate events.  These activities provide opportunities for colleagues to gather and/or network with others within the field. 

ASHI understands the value of having many specialists in one place and we offer the opportunity for universities, government agencies, non-profit and corporate/industry groups to organize non-educational events over the course of the Meeting.  There is a non-refundable administrative fee for each approved application.

All events involving ASHI attendees require ASHI approval.

ASHI will begin officially releasing affiliate space on or around June 2019.

Approved Times

The schedule of the meeting is developed to maximize attendees’ participation in ASHI’s program and exhibits. Therefore, the availability and timing of affiliate events are limited. Affiliate events may be held during the unrestricted times listed below. All restricted times are reserved for ASHI programs, meetings, and functions. 

Dates Times
Sunday, September 22 8:00 AM – 4:30 PM

Monday, September 23

8:00 AM – 4:30 PM

Tuesday, September 24

6:30 AM – 8:00 AM
12:30 PM – 2:20 PM

Wednesday, September 25

6:30 AM – 8:30 AM
12:30 PM – 2:20 PM

Thursday, September 26

6:30 AM – 8:00 AM
12:30 PM – 2:20 PM


Space for each affiliate event will be assigned by ASHI staff in the David L. Lawrence Convention Center. All affiliate rooms are less than 1,500 square feet. Affiliate events are for up to 50 people only. Space is released on a first come, first served basis. There is no guarantee that we will have available for your request. Please submit your request early to ensure the best possible chance of securing your space.


ASHI offers a discount to those who submit requests prior to Monday, September 2, 2019. After Monday, September 2, 2019, the fees for affiliate space increase. No exceptions will be made.

  Up to 4 Hours Up to 8 Hours 24 Hours Rental
Pre- Event Request (Price Valid until September 2) $ 500 $ 700 $ 1,000
Onsite Event Request (Price After September 2) $ 1,200 $ 1,400 $ 2,000


Credit card information will be taken at the time of purchase. Please review the description of affiliates and complete the online application.

Description of Affiliate Events

Affiliate events are limited to no more than 50 attendees and include, but are not limited, to the following:

Advisory Board Meetings

Small meetings, 25 people or fewer.  Sponsored and financially supported by an industry supporter, academic center or non-profit.

Committee Meetings

Small meetings, 25 people or fewer.  A designated group of people chosen or appointed to perform a specified service of function related to a specific area of expertise.

Focus Groups

The small meeting, 30 people or fewer.  Meetings that target a specific group of attendees to obtain specific data, evaluate services or test new ideas. 

Hospitality Suite

Social gatherings sponsored and financially supported by a government, industry, non-profit or university organization.  Educational activity of any kind is strictly prohibited.  

Investigator Meetings

Sponsored and financially supported by an industry supporter, academic center, non-profit organization or consortium.  Investigator meetings are closed to the public and must focus on institutional review board or regulatory agency approved protocol and must review or conduct results of a specific study, current clinical trial or products.  Promotional meetings for data presentation or to launch a product are prohibited.  

Social/Networking and University Alumni Events

Receptions, dinners, or other events organized and sponsored financially by a university, government agency or non-profit organization.  No educational programming can be offered or presented.  


Rooms held on a 24-hour basis for government, industry, non-profit and/or universities.  Restricted to 2 offices per group.  

Staff Meetings

Meetings or exhibitor staff only.  Staff meetings should be closed to the public and may not include ASHI attendees unless they are full-time employees of the exhibiting company.  Not held on a 24-hour basis.  

Other Events

All other events require ASHI approval.  If a proposed event is not defined or described above, the proposed event will still be subject to approval and fees.


For questions related to exhibits or sponsorship opportunities, please contact Caroline Canino, ASHI Associate Meeting Manager, or 856-380-6844.